"We reply late and the customer is already gone."
Every unanswered inquiry cools down a sale.
An agent fixes thisSoftware and automation for B2B SMBs
Manual work is holding back your company's growth.We turn it into a system that sells, responds and operates.
We design AI agents, automation, CRM and custom portals to connect sales, orders, expenses and follow-up in one operation.
The full $150 is deducted from the project cost if you implement with OrbiLabs.
- 5
- documented real cases
- $150
- credited toward the project
- 1-6 wks
- estimated implementation
Sound familiar
If your company runs on Excel, email and WhatsApp, you're overpaying.
"Nobody knows who owes us."
Receivables live in Excel, chats or memory.
An automation fixes this"The report takes the whole morning."
Hours copying data to decide with stale numbers.
A dashboard fixes this"Every salesperson follows up their own way."
Opportunities get lost because nobody sees the full process.
A custom CRM fixes this"Expenses show up late."
Receipts and reimbursements arrive scattered when closing is due.
An expense dashboard fixes this"The team asks the same thing."
Statuses, documents and approvals live in too many places.
An internal portal fixes thisWe don't sell "technology." We take the manual work off your plate.
We connect what you already use. No switching systems, no new hires, nothing weird to learn.
What we do
Solutions for the problems slowing your operation down.
Start with the problem that weighs the most. The diagnosis defines what to automate first.
Immediate customer response
Your customers write on WhatsApp and nobody responds on time. We create an agent that replies instantly, qualifies the lead and alerts your salesperson with full context.
Customersanswered on time
Less manual work
Payments, reports and documents that are done by hand today. We automate the process so it happens on its own and without errors.
Fewerrepeated tasks
Clear data for decisions
Sales, expenses, receivables and inventory in one dashboard, updated without anyone typing data manually.
Dataalways clear
Portals for your operation
Orders, quotes, account statements and documents in one place, for customers and for your team.
Portalto operate better
Alerts and opportunities
Monitoring of commercial sources and processes with alerts filtered by your business and priorities.
Alertsfor relevant processes
Case studies
Complex processes turned into products teams actually use.
See how we understand the real work, design around each role, and build tools that are ready to operate.
Real build · Neutralized dataOperations and finance4 roles · Expenses, approvals and reporting
From spreadsheet chaos to a controlled expense workflow
A custom platform connecting expense submission, receipts, approvals, payments, budgets, and reporting in one workflow.
View full case studyReal build · Neutralized dataResidential administration93 units · Residents and treasury
From scattered payments to clear, 24/7 residential treasury
A portal connecting residents and treasury to submit payments, validate receipts, generate statements, and check balances in one place.
View full case studyReal build · Neutralized dataIndustrial B2B commerceCustomer, sales, warehouse and accounting
From customer order to collection in one commercial workflow
A B2B platform connecting customers, sales, management, warehouse, and accounting around the same operation.
View full case studyReal agent · Neutralized dataIndustrial salesRAG, qualification, CRM and handoff
From a website conversation to a sales-ready opportunity
A RAG agent that retrieves technical knowledge, qualifies opportunities, updates the CRM, and activates the sales team.
View full case studyReal build · Neutralized dataB2B commercial operationsPipeline, collaboration and measurement
From scattered conversations to a commercial operation with memory
A custom CRM connecting AI-captured leads, pipeline, activities, collaboration, documents, alerts, and management visibility.
View full case studyHow we work
Clear, in writing, and no surprises.
You know what happens, how long it takes and what you get. We start where it pays off most.
01
Diagnosis
We find what costs you the most time and money. The payment is credited toward the project if you implement with OrbiLabs.
02
Proposal
We define what to build, what you get and what it costs.
03
We build it
We connect what you already use and leave it working.
04
We look after it
If needed, we offer an optional maintenance and continuous improvement plan, quoted separately.
A common question
Why not build it internally with AI?
You can try. The hard part is not opening an AI tool; it is leaving a connected, maintained system in production.
Internal time isn't free
If your team takes months or never finishes, the operation pays for it.
Using AI is not integrating it
A prompt does not connect web, CRM, data, alerts and sales follow-up.
Who maintains it when it breaks?
Flows change and break. Someone needs to own the system.
Free tools don't scale
Production needs APIs, hosting, data and monitoring. That must be designed.
What you get with OrbiLabs vs doing it alone
| What you need | With OrbiLabs | Doing it alone |
|---|---|---|
| Time | Weeks | Months |
| Integration | Web, data and alerts | Loose tools |
| Maintenance | Optional monthly plan | No clear owner |
The question is not whether it can be done internally. It is how much time it consumes, who maintains it and what opportunities get lost meanwhile.- OrbiLabs
Automation Diagnosis
$150Delivered in 1 week
If you decide to implement the project with OrbiLabs, the full $150 is deducted from the agreed implementation cost.
Request diagnosis — $150What is included
- We review your commercial and operational processes.
- We identify the 3 automations with the highest return for your company.
- You receive a report with monthly hours saved, cost and recommended implementation order.
Before we begin
This diagnosis is a fit if…
We work best with operational B2B SMBs that already run a real process and need a clearer way to scale it.
Sales, orders, expenses or follow-up depend on spreadsheets, email and WhatsApp.
Your team repeats tasks, copies data or chases approvals every week.
Management needs visibility without waiting for someone to prepare a report.
A process owner can explain how the work happens and make decisions.
We do not sell a generic tool: we identify a specific process, its operating cost and the most viable path to improve it.
After the form
You know what happens before transferring a dollar.
We first confirm that the diagnosis can create value. If the case is not a fit, we tell you before coordinating payment. If you implement with OrbiLabs, the full $150 is credited toward the project.
You share the context
Company, WhatsApp and the problem you want to solve.
We confirm fit
We contact you on WhatsApp within one business day.
We coordinate the transfer
Only after confirming scope, owner and deliverable. The $150 becomes project credit if you implement with OrbiLabs.
We analyze the process
We map tasks, owners, tools, timing and points of loss.
You receive the diagnosis
Within one week: priorities, estimates, cost and the recommended next step.
Deliverable sample
You do not have to imagine what you will receive.
Download a 15-page editorial PDF showing how to detect lost leads, instrument the funnel and decide between a form, automation or a RAG agent. It includes the Laura case, architecture, security, impact and roadmap.
Download PDF sample15 pages · Laura case · clearly identified scenariosOperational trust
We understand the process before touching your systems.
Confidentiality
Public cases neutralize identities and sensitive data. Your information is used only to assess and execute the agreed scope.
Least privilege
We design role-based permissions so every user accesses only the information they need.
Written scope
Deliverables, integrations, timing, responsibilities and cost are defined before building.
Responsible support
The proposal specifies operation, maintenance and what happens when a process or integration changes.
Request your diagnosis
$150 · delivered in 1 weekWe review your commercial and operational processes.
3 recommended automationsPrioritized by return, savings and ease of implementation.
$150 converted into creditIf you implement with OrbiLabs, the full payment is applied to the final project cost.
FAQ
Normal questions before automating your company.
No. We connect what you already use and automate on top.
No. It works for any company with repetitive processes, scattered data or manual service.
The diagnosis costs $150. If you decide to implement the project with OrbiLabs, the full $150 is deducted from the cost agreed in the proposal.
Between 1 and 6 weeks depending on the project. We deliver in clear stages.
Yes. We work remotely with companies around the world.
We can support you month to month to adjust, monitor and improve what we built.